Access control guides for property managers and condo boards

Plain answers to the questions we hear most from property managers, syndicates and landlords in Quebec: replacing keys, choosing credentials, privacy under Law 25, outages and lost fobs. Written by the Vega Access team, in English and French.

How these guides are written

Each guide answers one practical question for people who run buildings. We describe what a smart lock, a gateway or an access system really does, including its limits, and we say when something depends on the lock model or on your own decisions. When a guide mentions Vega Access, it describes features that exist in the product today. When it mentions a law or a vendor, it names the source and the date we read it. Guides are general information, not legal advice; for decisions with legal effect, talk to your adviser.

Start with your situation

You manage several buildings

Begin with key fob vs phone vs access card to decide what tenants and staff will carry, then read what happens during an internet outage before you talk to owners. The property managers page shows how Vega Access organizes a portfolio by building, floor, unit and door, with roles per building.

You sit on a condo board

How to replace physical keys with smart locks in a condo walks through the project from inventory to cut-over day. Law 25 and access control logs covers what the syndicate should decide about entry records. See also condo access control.

You own rental buildings

The most common daily request is a lost fob: what to do when a tenant loses an access card gives the procedure. For the life of a lease, from move-in to move-out, see rental buildings.

You run offices or a garage

Contractors and staff turnover make dates and quick blocking essential; the credentials guide and the lost card guide apply directly. See offices and parking for vehicles, parking spots and gates.

Coming next

We publish one or two new guides a week, in English and French. Topics on our list include:

  • Setting up an SMLock gateway: G2 or G3P, placement and network.
  • Moving a building from keys to smart locks: a project plan and timeline.
  • July 1 moving day: an access handover checklist.
  • Giving contractors temporary access without sharing codes.
  • Smart lock battery life: what drains batteries and how to plan replacements.
  • Remote door unlock for buildings: when to use it and how to keep it traceable.
  • Auditing who holds common-area fobs in a condo.
  • Access card copying risks and what to ask an installer.
  • One fob for apartment and common doors: what has to match.
  • An access control checklist for requests for proposals.

Is there a question you would like answered? Tell us, and we will add it to the list.

Products and prices behind the guides

Vega Access manages SMLock-based smart locks (SMLock (TTLock) integration) and WLock doors (WLock (UniFi Access) integration) in one panel. Plans are quoted on buildings, doors and support level; compare plans or size your building with the door calculator. For a wider view of the market, read the alternatives overview.

Book a demo

See your buildings in Vega Access

Tell us about your doors and we’ll walk you through Vega Access on a short call — with your own buildings in mind, not a canned slideshow.

  • Bring your lock models — we’ll confirm what is SMLock-based and what gateway you need.
  • See the real panel — buildings, cards, tenants, remote unlock and the audit log.
  • Get a tailored quote — for your doors, buildings and support level.

Prefer the phone? Call +1 (833) 330-8080.

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